You Don’t Need More Time …. Just a Better Way to Use It

Do you ever feel like your to-do list is running your life?

You're not alone. We’ve all had those days where the hours slip away, and despite being busy, it feels like nothing meaningful gets done. That’s where timeboxing comes in — a simple but powerful way to reclaim your time and energy.

Timeboxing isn’t about piling more onto your plate; it’s about being intentional with your time. By setting specific time limits for tasks, you give your brain a clear target, eliminate decision fatigue, and avoid getting stuck in "busy but not productive" mode.

In this post, I’m going to walk you through how timeboxing works, why it’s so effective, and how you can start using it to stay focused and actually get things done. Plus, I’ll give you a little homework to help you put it into action.

What is Timeboxing?

Timeboxing is exactly what it sounds like: setting a specific block of time to work on a task or activity — and sticking to it. Think of it as giving each task a reserved seat on your calendar.

Instead of saying, "I'll work on this project today," you say, "From 10:00 AM to 11:30 AM, I’m focusing on this project — and nothing else."

🔹 The key is to treat it like a meeting with yourself — no rescheduling, no multitasking, and no distractions.

🔹 When the time is up, you stop — even if you’re not finished (unless it’s absolutely necessary to continue).

By creating boundaries around your time, you give yourself permission to focus without the pressure of doing everything at once.

Why Timeboxing Works

Let’s be real — most of us struggle with focus because we have too much freedom. When your day is wide open, it’s easy to get stuck overthinking or jumping between tasks. Timeboxing creates helpful guardrails that:

🔹 Reduce decision fatigue – You already know what you’re working on and when.

🔹 Boost focus – Your brain is more focused when it knows there’s a defined endpoint.

🔹 Quiet the perfectionist voice – You’re not aiming to make it perfect; you’re aiming to make progress within the time you’ve got.

🔹Create motivation – The countdown of a timer adds a little urgency that helps you stay on track.

🔹 Protect your energy – When your work time is boxed in, you also protect time for rest and personal activities.

Let me paint a picture — imagine you’re working on a big presentation. Without timeboxing, you might say, "I’ll work on it tomorrow." But then tomorrow comes, and you spend an hour tweaking slides, 20 minutes checking emails, and before you know it, the day is gone.

Now, imagine you timebox it: You schedule 10:00 AM – 11:30 AM to focus ONLY on writing the presentation script. Afterward, you schedule 30 minutes in the afternoon to refine the slides. Suddenly, you have a plan — and you’re no longer drifting through the day hoping you’ll "find time" to get it done.

The result? You get the presentation finished faster, with less stress — and you still have time to relax afterward.

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How to Start Timeboxing

Timeboxing works best when you keep it simple. Follow these steps to start building it into your day:

1. Identify Your Priorities

→ Write down your top 3-5 priorities for the day. What absolutely needs to get done?

2. Create Time Blocks

→ Open your calendar and assign specific time slots to each task. Be realistic!

• High-focus work → 60–90 minutes

• Admin work → 20–30 minutes

• Breaks → 5–15 minutes

3. Commit to the Time

→ When it’s time to work — just work. Turn off notifications, set a timer, and protect that time.

4. Stop When the Timer Ends

→ Even if you’re not finished, stop when the timer ends. You can always reassess and timebox more later.

5. Adjust and Reflect

→ At the end of the day, review how it went. Did you overestimate or underestimate? Adjust tomorrow’s timeboxes accordingly.

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Your Homework

Let’s put this into action!

1. Pick three key tasks you need to get done tomorrow.

2. Block out specific time slots on your calendar for each one.

3. Set a timer and commit to the timebox — no multitasking, no rescheduling.

4. Reflect afterward: Did you stay focused? Did you finish within the time? Adjust as needed.

Remember: Progress over perfection.

The goal isn’t to finish everything perfectly — it’s to make meaningful progress and protect your energy along the way.

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Final Thoughts

Timeboxing isn’t about packing more into your day — it’s about taking control of your time so you can focus on what matters. It’s about giving yourself permission to work hard and rest without guilt.

So, are you ready to take back your time? Start small, stick with it, and watch how much more focused, calm, and productive you become.

Now go set those timeboxes — you’ve got this! 🙌🏾

Revitalize and Thrive: Embrace the Winter Pause for a Remarkable New Year

As we step into a fresh year, there's a palpable sense of excitement in the air. We hear talk of resolutions, goals, and the relentless pursuit of change. It's a season of action, but what if we took a moment to pause, breathe, and reflect? Let’s explore the significance of embracing a winter break before diving into the new year.

Winter is a season of rest and renewal. Just as trees shed their leaves and hibernate, we too can benefit from a period of quiet contemplation and recharge. Winter offers us the chance to align with this natural rhythm and prepare for the vibrancy of spring.

This concept of a winter pause resonated deeply with me during this past holiday season when I found myself unexpectedly sick over Christmas and New Year holidays. I was forced to slow down and take care of my body. I had no choice but to look inward, seeking rest, peace and healing. I realized the importance of creating a quiet and restful space to aid my recovery.

My body was sending me a clear message—it longed for rest. My nervous system wanted a way out of my anxieties. I understood that the pause was necessary. The world could wait, and the to-do list could be put on hold. It wasn't procrastination; it was a necessary step towards healing and a newfound appreciation for the value of slowing down before returning to the normal pace.

As I eventually recovered, I carried with me the lesson that the work would be waiting for me, the chores would wait as well. What truly mattered was my well-being and the clarity that this pause provided. It was a reminder that while sick, we can find moments of introspection, calm, and healing. So, embrace the pause, for it will rejuvenate you, and when the time is right, you'll jump-start your plans and goals with newfound energy and purpose.

So, Imagine yourself in a cozy space, wrapped in a warm blanket, sipping a comforting drink… This is the essence of a winter pause. It's an opportunity for introspection, a chance to recharge your batteries, and a means to build a solid foundation for your aspirations.

In a world that values immediate action and rapid progress, it's easy to feel compelled to jump headfirst into our goals as soon as the clock strikes midnight on New Year's Eve. However, taking a winter break allows us to take a break, pause and begin your goal year with clarity and understanding and a deeper understanding of your yearly intentions.

Commencing a winter break involves disconnecting from the constant digital chatter and reconnecting with yourself. Put your screens away, set up that out-of-office message, and carve out a space for tranquility. This disconnection allows your mind to reset and revitalize.

During your winter break, prioritize mindful relaxation. Whether it's a leisurely stroll in a nearby park, revisiting a beloved hobby, or simply basking in moments of quiet, these activities rejuvenate your spirit and alleviate stress.

As you re-enter the world of action, consider setting intentions first, rather than goals. Intentions are like guiding stars, adaptable and aligned with your values. They enable you to focus on the journey, embracing adaptability and purpose along the way.

In a world that celebrates immediate action and perpetual motion, embracing a winter pause aligns with the timeless wisdom of nature. It enables you to begin the year with clarity, renewed energy, and a deeper understanding of your path ahead. So, take that break, savor the tranquility of winter, and observe how it empowers your journey toward a fulfilling year.

Until next time,

-A

Work Life Balance During the Holiday Season

In our daily lives, we often find ourselves juggling multiple responsibilities, and the holiday season can amplify the challenges of maintaining work-life balance. Let’s explore strategies tailored to empower women of color in navigating this holiday season while fostering a sense of balance, well-being, and productivity.

Balancing Professional and Personal Commitments:

1. Plan Your Time Smartly: When you plan your day, set aside specific times for work and personal activities. This allows you to maintain focus during work hours and still have time for holiday preparations and festivities.

2. Delegate and Collaborate: Recognize that you don't have to do it all alone. Delegate tasks at work and home, fostering collaboration and shared responsibilities. This approach not only lightens your workload but also empowers those around you to contribute meaningfully.

3. Setting Boundaries: Clearly communicate your boundaries with colleagues, friends, and family. Establishing realistic expectations about your availability and commitments helps manage the holiday season's demands without compromising your well-being.

Empowering Mindset and Reflection:

1. Celebrate Achievements: Acknowledge and celebrate your achievements, no matter how small. Recognizing your accomplishments boosts confidence and reinforces the idea that you are capable of managing both work and personal responsibilities effectively.

2. Reflection and Gratitude: Take time to reflect on the year, expressing gratitude for both challenges and triumphs. This reflective practice helps cultivate a positive mindset and prepares you for the new year with renewed energy and focus.

3. Affirmations of Strength and Joy: Practice positive affirmations that highlight your strengths and joyful moments of the holidays. Create simple, uplifting statements that remind you of your resilience and ability to handle challenges. Repeat these affirmations regularly to reinforce a strong and empowered mindset, boosting your confidence and motivation during the holiday season.

Embracing Cultural Harmony:

1. Culturally Inclusive Planning: Recognize and honor the significance of cultural traditions during the holidays. Integrate these traditions into your plans, allowing for a harmonious blend of work and celebration. Consider creating a schedule that accommodates cultural festivities, ensuring a balanced and fulfilling experience.

2. Community Connection: As women of color, our communities are a source of strength. Leverage this support network during the holiday season. Collaborate with family and friends to share responsibilities, whether it's cooking, decorating, or organizing events. Collective efforts not only lighten the load but also foster a sense of unity and joy.

3. Self-Care Rituals: Prioritize self-care with culturally resonant practices. Whether it's engaging in rituals passed down through generations, enjoying traditional foods, or participating in cultural activities, these rituals can provide a sense of grounding and rejuvenation amid the holiday hustle.

Embracing a holistic approach to work-life balance during the holidays involves recognizing the unique intersections of our identities and celebrating the strength that comes from our cultural backgrounds. By integrating these strategies, you can navigate the season with resilience, empowerment, and a well-balanced spirit.

Wishing you a joyous and harmonious holiday season!

Best regards, Antonia

Cultivating Gratitude in the Season of Thanksgiving

As Thanksgiving approaches, it's a perfect time to reflect on the practice of gratitude. In a world filled with constant distractions and challenges, cultivating gratitude can bring a sense of peace, contentment, and perspective to our lives.

Counting Our Blessings

One of the most effective ways to practice gratitude is by counting our blessings. Take a moment to pause and reflect on the things you are grateful for. It could be the love and support of family and friends, good health, or even the small joys that brighten your day. By acknowledging and appreciating these blessings, we shift our focus from what is lacking to what is present.

Encourage Reflection

Beyond the hustle of our daily lives, Thanksgiving offers a unique opportunity for introspection. Take a moment to reflect on your own journey, acknowledging the challenges conquered and the joys celebrated. In the tapestry of our experiences, gratitude stitches together a narrative of resilience and triumph.

Gratitude Practices

Embarking on a journey of gratitude involves embracing simple yet impactful practices. The rule of three comes to mind: start your day by acknowledging three things you're grateful for. This mindful practice sets a positive tone, fostering a resilient mindset and enhancing overall well-being. Consider keeping a gratitude journal or expressing thanks directly to those who've made a difference.

Community Gratitude

Thanksgiving extends beyond individual reflection; it encompasses a collective spirit of giving. Being of service to others during the holidays amplifies the essence of gratitude. Whether it's donating coats to those in need, serving meals at a local mission for the homeless, or reaching out to a friend with heartfelt appreciation, these acts of kindness resonate profoundly within communities.

Crafting a Gratitude Plan

For those who thrive on planning (like me!), weaving gratitude into your routine can be a transformative experience. Consider creating a "Gratitude Plan" for the upcoming weeks. Identify specific moments in your day to pause and reflect, infusing gratitude into your daily activities. This intentional approach aligns the pursuit of personal development with the power of a thankful heart.

During this Thanksgiving season, let's uplift the spirit of gratitude together. Please share your gratitude stories in the comments below. Wishing each of you a Happy Thanksgiving! 🌟🦃

The Art of Taking a Break: Avoiding Burnout

Take a Break!

Navigating careers can be a bumpy ride, and one of the toughest patches we might hit is dealing with a layoff. It's a situation that can easily lead to burnout if we're not mindful. So, let's dive into why it's essential to give ourselves a breather after a layoff and how this pause can help us dodge the burnout bullet. Get ready for a ride as we explore transforming this time of change into a golden opportunity for self-care and growth.

My own journey took an unexpected turn in March when I was informed that my role would be coming to an end. Initially, a wave of sadness washed over me, followed by a surprising sense of relief from the anxiety that had taken hold. Over the two weeks following my conversation with HR, I experienced a roller coaster of emotions, ranging from anger and confusion to determination. As I allowed myself to fully experience these feelings, it became clear that I had been grappling with burnout well before my official exit date. The decision that had been made for me was, in fact, a blessing in disguise, granting me a much-needed respite.

In April, I had made up my mind. I wanted to take a breather before diving back into the demands of a full-time position. While I didn't have all the answers about the duration or specifics of this break, one thing was certain: I was determined to avoid rushing into another full-time commitment and potentially repeating the burnout cycle.

Now, let's chat about burnout for a moment…

The Inside Scoop on Burnout:

Burnout is that unwelcome guest who barges in, overstays their welcome, and leaves a trail of chaos behind. Familiar, right? Here are five ways it can sneak up on us:

1. Workload Overload: Chasing career dreams relentlessly can leave us feeling drained. Juggling multiple responsibilities without a break can easily lead to exhaustion.

2. Boundaries? What Boundaries?: When we blur the lines between work and life, we're always "on," and that's not a sustainable way to live. We all need moments of downtime.

3. Neglecting Self-Care: Self-care often takes a backseat when work becomes an all-consuming force. But neglecting self-care can come back to haunt us in a big way.

4. Groundhog Day Rut: Doing the same routine day after day can lead to feeling stuck in a repetitive cycle, draining the excitement from life.

5. Stress Slow-Burn: Stress can build up gradually, sneaking in until it's running the show, wreaking havoc on our overall well-being.

Reflecting on my own experiences, I found myself grappling with three out of these five burnout triggers, with the most significant challenge being stress slowly creeping in. Since 2020, I had been on an unpredictable stress roller coaster, and stepping away from my organization became the turning point that led me to embrace a fresh start—a new chapter that started with taking a much-needed break.

Early on, I realized something important: I didn't know how to unwind, step away, and simply do nothing. My mind raced, and guilt gnawed at me if I slept past 8 am or spent an hour immersed in a book. Gradually, I began to find my own ways to take a break.

Here are some of the steps I took to embrace a much-needed breather:

• Connecting: I reached out to friends and family for support and companionship.

• Seeking Guidance: Regular sessions with my therapist became a crucial part of my break.

• Self-Care Rituals: I indulged in regular massages and facials to pamper myself and recharge.

• Exploration: I took walks outdoors, both in my neighborhood and on the treadmill.

• Rediscovering my neighborhood and beyond: I explored nearby neighborhoods, discovering charming coffee shops, farmer's markets, and engaging activities.

• Embracing Learning: I spent time at the local library and coffee shops, reading books that piqued my interest.

• Embarking on Adventures: I embraced travel, going on day trips, weekend getaways, and even longer week-long excursions.

Remember, taking a break after a layoff isn't just about lounging around; it's about discovering new experiences, nurturing your well-being, and letting yourself breathe. Each of us has a unique path to unwinding, and by acknowledging the importance of taking a breather, you're setting yourself up for a revitalized, fulfilling journey ahead.

Take the break!

Antonia